Meadowbrook Community Council

Supporting community spirit and creating a connected environment in NE Seattle's Meadowbrook community and surrounding neighborhoods.

Bylaws

October 9, 2001

DRAFT REVISION February 19,2003, rev. March 14,2003

Meadowbrook Community Council

BY-LAWS

ARTICLE I – NAME

The name of this organization is the Meadowbrook Community Council (herein also referred to as “the Council[.]”).

ARTICLE II – BOUNDARIES

The boundaries of the Meadowbrook Community Council area lie within the corporate limits of the City of Seattle, Washington, and are:
 
NORTH:  South Side of NE 115th Street
SOUTH:  North Side of NE 95th Street
EAST:   West Side of Sand Point Way NE
WEST:   East Side of Lake City Way NE
 
ARTICLE III – PURPOSES
 
The purposes of the Meadowbrook Community Council are to:
 
Section 1. Promote, and provide a forum for, increased community spirit and unity.
 
Section 2. Define appropriate action on matters of concern to the community by providing a public forum for discussion of rights, stability, land use, development, transportation, capital improvements, public safety, social concern and other timely issues.
 
Section 3. Enhance communication within the community and maintain effective communication with governmental bodies and agencies.
 
Section 4. Publicize, support, propose, or oppose any action, governmental or otherwise, that affects the community or its members, and inform appropriate entities of community concerns and preferences.
 
Section 5. Serve as the official voice for the community, and cooperate with other community organizations to study and influence issues of mutual concern.
  
ARTICLE IV – MEMBERSHIP
 
Section 1. Membership shall be open to any person residing, owning property, owning or operating a licensed business premises, or primarily employed within the Council boundaries. Any such person eighteen years or older who is current on dues is eligible to vote.
 
Section 2. Voting membership shall also be open to one representative for each business, private or public organization, institution, or agency established within the Community Council area which is current on its dues.
 
Section 3. All interested persons are welcome to attend the Council’s meetings.
 
Section 4. Neither dues nor financial contributions of any kind to the Council shall be a prerequisite to general participation, other than voting, on the Council.
 
Section 5. Members shall be considered current in their dues if they have paid them within 12 months prior to any action upon which a vote of the membership of the Council is taken.
 
Section 6. Except for the limitations of Sections 1 through 5, Article IV, membership shall be unrestricted.
 
Section 7. The amount, rate and nature of dues shall be determined by a vote of theCouncil membership as needed from time to time.
  
Article V – BOARD OF DIRECTORS
 
Section 1. The Council shall have a Board of Directors (herein also referred to as “the Board”) consisting of seven (7) members of the Council in good standing, including the four officers described in Article VI.
 
Section 2. The Council shall elect, by simple majority of a quorum (defined infra, Formatted Article VII), all members of the Board, including at least one member, to the extent feasible, from each quadrant of the Meadowbrook neighborhood, the four quadrants being within the boundaries of the Council (as defined in Article II, supra) and described as:
 
Northwest Quadrant – north and west of the intersection of NE 105th Street and 35th Ave NE
 
Northeast Quadrant – north and east of the intersection of NE 105th Street and 35th Avenue NE
 
Southeast Quadrant – south and east of the intersection of NE 105th Street and 35th Avenue NE
 
Southwest Quadrant – south and west of the intersection of NE 105th Street and 35th Avenue NE.
 
Section 3. The Board shall meet bi-monthly [Jan, Mar, May, Jul, Sep, Nov], or more often as they may determine necessary, to discuss the business of the Council, including the authorization of correspondence and the authorization [of] representation with public officials and private parties and at public meetings and other meetings of public bodies. The Board may include any guest or guests at its meetings.
 
Section 4. The Board shall keep minutes of its meetings and make such minutes available for inspection by all members of the Council.  The Board shall report on its activities at each regular meeting of the Council.
 
Section 5. OTHER AUTHORITY: The Board may:
 
1.  establish special committees to study and report on issues of concern for public discussion and action by the Board or the Council; and
 
2.  authorize various surveys and questionnaires for the community to determine needs and issues.
 
Section 6. VACANCY: The Board shall have the authority to appoint persons to fill vacancies among members of the Board. The appointee shall be approved by a majority of the Board, and shall serve until the next regular election.
  
ARTICLE VI – OFFICERS
 
Section 1. The officers of the Meadowbrook Community Council shall be a President, a Vice-President, a Secretary, and a Treasurer.
 
Section 2. ELECTIONS: The Council shall elect, by simple majority of a quorum (defined,infra, Article VI), the officers to serve for a 12-month term.  Terms shall run from January through December of each year.
 
Section 3. ELIGIBILITY: Any Council member who is current on dues shall be eligible for office.
 
Section 4. DUTIES OF THE OFFICERS:
 
A.  The President shall:
 
1.  preside at all Council and Board meetings;
 
2.  serve as chief executive, coordinating all programs and business of the organizationCouncil;
 
3.  prepare an agenda for each Council and Board meeting;
 
4.  unless otherwise directed by the Board, represent the Council before governmental entities as necessary, and make or direct communication of official Council positions on any issue.  The President Board may assign the representation responsibility to the Vice-President or other members of the Board or other Council members as appropriate;
 
5.  call special meetings of the Council or the Board; and
 
6.  vote only in the case of a tie.
 
B.  The Vice-President shall:
 
1.  assume the duties of the President during the absence or disability of the President, and carry out such other duties as the President or majority of the Council direct; and
 
2.  serve as representative from the Meadowbrook Community Council to the North District Council.
 
C.  The Secretary shall:
 
1.  maintain a permanent file of all minutes, unfinished business, and records utilized in the business of the Council;
 
2.  record the minutes of each meeting and have them available by the third Tuesday of each month; and
 
3.  be in charge of correspondence.
 
D.  The Treasurer shall:
 
1.  collect and maintain custody of all dues and any contributions to the Council;
 
2.  disburse Council funds as directed by the President or the Board;
 
3.  maintain an accurate record of the Council’s finances; and
 
4.  maintain a current record of voting membership and have same available at each meeting of the Council.
 
Section 5. RECALL: The Council may recall, for cause and only after five days written notification before the proposed action, any member of the Board or any elected or appointed officer by a two-thirds (2/3) majority vote of a quorum (as defined in Article VII, infra). Unexcused absences from three consecutive Council meetings shall constitute cause for purposes of this action.
 
Section 6. OTHER AUTHORITY: The officers may
 
1. establish special committees to study and report on issues of concern for public discussion and action by the council; and
 
2. authorize various surveys and questionnaires for the community to determine needs and issues.
 
Section 7. VACANCY: The officers shall have the authority to appoint persons to fill vacancies.  The appointee shall be approved by a majority of the officers, and shall serve until the next regular election.
  
ARTICLE VII – MEETINGS
 
Section 1. The Meadowbrook Community Council shall hold a regular meeting on the second Tuesday of the months of October, February and May of each year [January, March, May, July, September, November].  If necessary, the President with advice of theone of other three officers Board of Directors may cancel a meeting of the Council or of the Board.
 
Section 2.  The President may call special meetings of the Council, as needed, with the concurrence of other officers the Board.  Duly diligent efforts shall be made to timely notify all Council members of any such meeting.
 
Section 3.  QUORUM: Nine (9) Council members eligible to vote shall constitute a quorum at any duly convened meeting.  It shall take a simple majority vote of a quorum to pass a motion or to take a position to support, proposed, or opposed any action, unless otherwise stated in these bylaws (see Article VII, Section 6, infra).  The Council shall attempt to reach consensus on any decision affecting the Council or its members.  Four (4) members of the Board of Directors shall constitute a quorum at any duly convened Board meeting.
 
Section 4.  OPEN MEETINGS:  All meetings of the Council and the Board shall be open to the public.
 
Section 5.  RULES OF ORDER: The rules contained in Robert’s Rules of Order, NewlyrRevised, shall govern to the extent that they are not inconsistent with these bylaws.
 
Section 6. WILL OF THE COUNCIL: A motion for the purpose of representing the will of the Meadowbrook Community Council to any public or private agency or organization must be presented one meeting prior to the scheduled vote.  All voting members of the council must be notified of the motion, including the full text of the motion, at least twenty-one days prior to a vote on the motion either via U.S. Mail or e-mail notification to be made by the Secretary.  The motion may then be passed by a majority vote of all voting members present, if a quorum is present.
  
ARTICLE VIII – DISSOLUTION
 
In the event the Meadowbrook Community Council can no longer operate due to lack of interest or active participation of the community, or if it can no longer fulfill its objectives, the Council shall have the authority, by vote of two-thirds majority vote, to dissolve.  Any remaining assets shall be donated to charity nonprofit organizations selected by majority vote of the Council, with the exception of special funds.  Special funds are those given for specific purposes and the restriction must be passed to the recipient.
  
ARTICLE IX – BYLAW AMENDMENTS
 
The bylaws may be amended after proposed amendments have been made available to voting members of the Council twenty (20) days before the scheduled meeting when such amendments are to be read. The bylaws may then be amended at the next meeting of the Council by two-thirds vote of the members present and voting, if a quorum is present.
 
Adopted November 13,1990

Amended January 12, 1993

Amended January 9, 1996

Amended February 10, 1998

Amended, October 9,2001
  
Proposed Amendments to the By-Laws of MEADOWBROOK COMMUNITY COUNCIL
  
Article V – Board of Directors
 
Section 3 (substitute): The Board shall meet bi-monthly on the second Tuesday of the months of January, March, May, July, September and November, or more often as the Board or the Officers may determine to be necessary.  The Board meetings shall be open to the public and guests may be invited to attend and participate.
 
Section 6 – Vacancy – (Add) The Board shall have the authority to appoint persons to fill vacancies among the members of the Board or Officers.
 
Article VI – Officers
 
Section 1 (substitute) The officers of the Meadowbrook Community Council shall be a President, Vice President, a Secretary, and a Treasurer.  The Board Council, at its discretion, designate two persons to share the duties and obligations of a single office which persons will be designated Co-President, etc.  The Board Council may also, at its discretion, designate a person to share the duties of a single office, such as Secretary Treasurer, etc.
 
 

  • Donna Hargus says:

    I would like to be able to read previous meeting’s minutes. I looked up meeting minutes and the most recent minutes available were from March 2015. How do I access all of the council meeting minutes?

    Also, I would like to make the Council aware that the gardens have had a serious adverse effect on the population of song birds in the park. Where there used to be plenty of shrubby cover and seeds and fruits for browsing by the many bird species who have traditionally been plentiful in the park (in the plantings of fruit trees, etc. from 20 years ago), there is now severely-pruned shrubbery (by the local gardeners) which is very thin and bare with nothing but bark mulch beneath. I have found numerous remains from dead birds (likely cat or dog victims), but no longer see or hear birds within this area as there is no hedgerow to support them. I understand that the gardens may support some good causes, but fear that they have become giant, city- and parks-supported P-Patches for the volunteers who work them – to the detriment of our native flora and especially fauna. Has this subject been looked into at all? It should be!
    Thank you.
    Donna Hargus

    January 12, 2016 at 5:39 pm
  • Donna Hargus says:

    Just wanted to keep this correspondence public – hence here is a copy of email correspondence sent to me by the Council President and my response:

    Thursday, 14 Jan., 2016
    Hello Mr. Keefe,

    Thank you for your response and for the information you provided. I understand that the gardens are not sponsored by the MCC, but thought the MCC a good place to send my comments for a couple of reasons: you have regular reports on the gardens at your meetings, and my concerns are a matter for the entire neighborhood to consider. Additionally, the garden group seems to be difficult to reach or find out about. I’ve been to their website and it is not very informative.

    I look forward to responses from Messrs. John Samarus, Ryan Spencer (MC Center manager), Terry Vogel, and Kevin Schmidt (Meadowbrook park’s head gardener), and from Kevin’s manager. Thank you for forwarding my comments to them (though I would have contacted them myself had they been the entities with whom I wanted to dialogue).

    As to your inquiry regarding my interest in MCC minutes – I wish to have access to all of the minutes of the MCC to allow me to be informed of the current and past communications and happenings of our neighborhood. MCC Bylaws clearly state that:
    “The Board shall keep minutes of its meetings and make such minutes available for inspection by all members of the Council.”
    and that “The Secretary shall:
    1. maintain a permanent file of all minutes, unfinished business, and records utilized in the business of the Council; *
    2. record the minutes of each meeting and have them available by the third Tuesday of each month . . . . “.

    It is common practice to make such files of records and minutes available on an organization’s website, especially when there is a link to “Minutes” given therein, as is the case with the MCC website. My query regarding the dearth of minutes available on the MCC website stems from my personal desire to have access to the Council’s minutes, but also is due to my belief that the Minutes should be available for perusal by any member of the Council, as I believe the Bylaws intend them to be. So, when shall the entirety of the MCC Minutes be made available to the Council via its website?

    I look forward to hearing back from you/the Secretary regarding my inquiries.
    Thank you,
    Donna Hargus

    I must say, I’m also curious why the Council President is responding to my query given that the Bylaws designate that duty to the Secretary:
    “The Secretary shall: 3. be in charge of correspondence.”.

    *(“Council” being defined as: “ARTICLE IV – MEMBERSHIP
    Section 1. Membership shall be open to any person residing, owning property, owning or operating a licensed business premises, or primarily employed within the Council boundaries. Any such person eighteen years or older who is current on dues is eligible to vote . . . ” and “Section 6. Except for the limitations of Sections 1 through 5, Article IV, membership shall be unrestricted.” per MCC Bylaws)

    From: “Dan Keefe”
    To: clanhargus@comcast.net
    Cc: “Pamela Bowe” , “Ryan Spencer” , “Terry Vogel” , “\”Sue McGann & John Samaras\”@SusNE” , “Kevin Schmidt”
    Sent: Thursday, January 14, 2016 11:42:19 AM
    Subject: Community garden and songbirds/minutes

    Dear Ms Hargus,

    Thanks for voicing your concern about the possible detrimental impacts
    the community garden could be having on the park’s songbird population.
    Your post on the Meadowbrook Community Council website has been
    forwarded to John Samarus, Ryan Spencer (MC Center manager), Terry Vogel
    and Kevin Schmidt (Meadowbrook park’s head gardener). Kevin has
    subsequently passed your concern on to his manager who is also
    responsible for environmental stewardship issues. Thus we await a
    response/determination from him.

    FYI—Meadowbrook Community Council does not sponsor the garden. It only
    so happens that a large number of its members also work in the garden.
    At our bi-monthly meetings we regularly report on the status/production,
    etc.

    Regarding your interest in our meeting minutes: may I inquire as to what
    it is you would like to know. If you want to see a certain number of
    them, you can petition the Council for them and we could have our
    secretary either email or mail you the requested copies.

    Best,

    Dan Keefe, President
    Meadowbrook Community Council

    January 14, 2016 at 12:59 pm

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